Detail Oriented: Must possess and maintain the sharp philosophy of “Double Check, Triple Check” with any and all tasks
Work Ethic: punctual, flexible attitude, honest, team player, up-down communicator, loyal
Attitude: “anything & everything is possible” attitude, positive thinker, forward thinker, “don’t take no for an answer” philosophy, strong-will mentality, motivation to succeed
Computer Skills: must be proficient with Mac & programs consisting of the following: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook. Also, sharp knowledge of the web and being able to complete research & navigate quickly.
Responsibilities
Administrative needs including scheduling, managing calendars and correspondence, while maintaining confidentiality
Assist in researching issues or special projects
Arrange travel (commercial and charter), including transportation, hotel and any special needs in the US / international
Serve as gatekeeper with calls
Manage software tools and solutions to improve efficiency
Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
Ordering offices supplies, including gifts
Greet and direct guests within the office
Complete monthly expense reports
Gather, enter and/or update data in records and databases
Establish and maintain files and records of the executive
Qualifications
3+ years of experience providing C Level executive-level support
Excellent written and verbal communication skills
Ability to identify and anticipate needs, while staying on top of priorities
Good organization and time management skills
Flexibility and adaptability to juggle a range of different tasks
Discretion and an understanding of confidentiality
Proficient in technology, Word & Excel, email programs
Must be competent in problem solving issues related to BlackBerry mobile devices, Mac computers, iPhone / Mac devices, and additional devices
You must:
Must have the mindset that no task is too big or too small
Operate with the utmost in discretion and confidentiality
Possess a high level of maturity, courtesy, patience, and self-confidence
Be able to answer emails on weekends and evenings
Salary 75-85K DOE and Salary History, plus benefits
Monday to Friday 9:00-6:00 pm with a lot of flexibility
Benefits: Medical, Dental and Vision, 401K