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EXECUTIVE ASSISTANT FOR C LEVEL EXEC // BEVERLY HILLS, CA

  • Detail Oriented: Must possess and maintain the sharp philosophy of “Double Check, Triple Check” with any and all tasks

  • Work Ethic: punctual, flexible attitude, honest, team player, up-down communicator, loyal

  • Attitude: “anything & everything is possible” attitude, positive thinker, forward thinker, “don’t take no for an answer” philosophy, strong-will mentality, motivation to succeed

  • Computer Skills: must be proficient with Mac & programs consisting of the following: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook. Also, sharp knowledge of the web and being able to complete research & navigate quickly.

Responsibilities

  • Administrative needs including scheduling, managing calendars and correspondence, while maintaining confidentiality

  • Assist in researching issues or special projects

  • Arrange travel (commercial and charter), including transportation, hotel and any special needs in the US / international

  • Serve as gatekeeper with calls

  • Manage software tools and solutions to improve efficiency

  • Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner

  • Ordering offices supplies, including gifts

  • Greet and direct guests within the office

  • Complete monthly expense reports

  • Gather, enter and/or update data in records and databases

  • Establish and maintain files and records of the executive

Qualifications

  • 3+ years of experience providing C Level executive-level support

  • Excellent written and verbal communication skills

  • Ability to identify and anticipate needs, while staying on top of priorities

  • Good organization and time management skills

  • Flexibility and adaptability to juggle a range of different tasks

  • Discretion and an understanding of confidentiality

  • Proficient in technology, Word & Excel, email programs

  • Must be competent in problem solving issues related to BlackBerry mobile devices, Mac computers, iPhone / Mac devices, and additional devices

You must:

  • Must have the mindset that no task is too big or too small

  • Operate with the utmost in discretion and confidentiality

  • Possess a high level of maturity, courtesy, patience, and self-confidence

  • Be able to answer emails on weekends and evenings

Salary 75-85K DOE and Salary History, plus benefits

Monday to Friday 9:00-6:00 pm with a lot of flexibility

Benefits: Medical, Dental and Vision, 401K

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