top of page

EXECUTIVE PERSONAL ASSISTANT // WEST HOLLYWOOD,CA


PRINCIPALS' PERSONAL RESPONSIBILITIES:

  • Family calendar planning and scheduling

  • Family events coordinate, plan, schedule

  • Family travel – sourcing and booking flights, hotels, cars, etc.

  • Home organization - closets, archive, Real Real apts, trip packing

  • Home/family vendor appointments

  • Home/Medical appointments

  • Babysitters and/or nanny scheduling and facilitate onboarding

  • Oversee and manage school calendar for children

  • Sports / extracurricular

  • Pickups / drop offs (only in the absence of nanny)

PRINCIPALS' BUSINESS RESPONSIBILITIES

  • Manage the daily schedule/calendar including scheduling all internal and external meetings and calls

  • Principals' Company-Wide Project Management:

  • Facilitate department meetings to stay on track with Principals' deliverables

  • Own and manage the Principals' Events Schedule and Master Calendar Google Tracking Docs

  • Glam - source, book, manage invoices w/ AP

  • Gifting Drop Offs - personalized from the Principal

RB BUSINESS RESPONSIBILITIES

  • Manage the daily schedule/calendar including scheduling all internal and external meetings and calls

  • Office lease and building management

OVERARCHING ROLES

  • Field incoming Principal opportunities and liaise with various internal departments including PR, marketing, design, collection and HR

  • Create reports, memos, letters, emails, spreadsheets and presentations in assisting Principal

  • Provide confidential administrative support while being proactive about the needs of Principal

  • Coordinate and participate in meetings, lunches and presentations with multiple stakeholders

Qualifications:

  • Bachelor's Degree required

  • Minimum 2 years of related, entertainment or advertising industry experience

  • One to three years of previous administrative work experience

  • Detail and solution oriented, with an eye for quality

  • Proactive and highly organized with strong follow up skills

  • Excellent communication skills (both written and oral)

  • Strong familiarity with Google enterprise products (Gmail, calendar, docs)

  • Experience working with a high-profile individual is a plus

  • Ability to work under pressure, communicate effectively, and meet deadlines in a fast-paced environment

  • Interest in Fashion is a plus

Salary: 55K

Schedule: M-F 9-6 with flexibility to work longer

Please email resumes with references to madde@staffingbysabri.com

bottom of page