We are seeking an exceptional Office Manager & Executive Assistant to the two Co-Founders of an A List film and television production company located in Culver City. In this role that bridges strategic thinking and detail-oriented execution, you will be responsible for providing executive support to the co-founders, coordinating “front-of-house”, and keeping the office running smoothly. We’re looking for someone with a can-do attitude, a masterful problem-solver, an organizational force, and a highly effective communicator. You are capable of managing complexity and multiple demands on your time and attention.
In This Role, You Will
Organize and manage multiple calendars
Field calls and manage phone logs
Correspond on behalf of the principal (via phone and email)
Handle complex travel arrangements, both domestic and international.
Ensure the office is clean, presentable and in good order including but not limited to kitchen, offices, conference rooms, bathrooms, etc.
Ensure all office equipment are functioning properly and are well maintained. Order, create an inventory list and maintain office supplies and snacks.
Maintain a presence in our office - greet guests, vendors, handle deliveries, etc with a sense of professionalism.
Assist with mailing and shipping packages
Assist with accounting including project and office payments
Collaborate and coordinate effectively across the organization and all our collaborators & partners, across job functions, levels & geographies
Assist on both personal and business-related research & projects, as assigned.
In general, be a need-filler, anticipating what is required to make the co-founders successful. From grabbing lunch on busy days to identifying conflicts, no task is too big or small.
We're Looking For An Individual Who Has
Exceptional strategic and organizational judgement
Strong communication and collaboration skills
Ability to move from big ideas to precise details without missing a beat
Unwavering poise while navigating changing needs, directions and schedules
A positive and solutions-oriented perspective
Keen intuition to proactively anticipate needs before they arise
Uncanny attention to detail in all aspects of what you do
A strong work ethic: “No task is too big or small”
Ability to maintain the highest standard of confidentiality
A relentless attention to detail and desire for order/cleanliness
Excellent time management and organization skills.
The ability to use Microsoft Office and Dropbox.
The ability to handle confidential information in a discrete and professional manner.
Strong written and verbal communication skills
Basic understanding of IT concepts and ability to set up electronics
A safe and reliable car to run errands
We are looking for a 3+ year commitment.
Pay: $60-65K
Schedule: M-F 9-6
Please email resumes with references to madde@staffingbysabri.com