We are looking for an Estate Manager/Personal Assistant for our client in Beverly Hills. The ideal candidate not only is an experienced EM but would be a plus if you have a background in hospitality.
Duties include:
1) Opening mail/distributing & sending to appropriate people
2) Checking in with staff on any events for the day or contractors on site
3) Offering drinks/snacks to guests
4) Drinks for principal for workout/smoothie/coffee etc.
5) Walk through of the estate
6) Checking & completing organization
7) Bill pay with accounts payable, confirming wire transfer instructions verbally before sending to accounts payable, pay some by pay pal & cc
8) Checking estimates and contractor work
9) Ordering lunch for employees
10) Payroll process with Texas office and sign each timesheet and verify
11) Processing payroll
12) Checking employee applications and background check for errors
13) Onboarding and creating employee files, conducting research for agencies, job postings, zoom and in-person interviews
14) Organization of office daily due to lack of space
15) Opening boxes of deliveries and taking photos
16) Ordering tea, lemon perfect, water, soda and other drinks for 3 fridges
17) Flamingo estates orders veggie & gift closet stock
18) Petty cash tracking
19) Talking with attorneys for property (2) or employment (1)
20) Talking with friends/being aware who is in possession of cars
21) Talking with ex wife’s nanny for visits to order specialties/talk with school about education plan/paperwork or set up of various activities
22) Getting house ready for photo shoots or for real estate showing
23) Researching other contractors, research rental properties
24) Art work on 5 different properties/tracking/coordination of delivery and paperwork
25) Furniture & jewelry delivery has a string of email or paperwork especially if coming from another country the export of paper work can be exponential
26) Researching or booking travel, car service or coordination with pilot, coordination with private suite service
27) Arranging gift/deliveries to be sent to Fed Ex post office, UPS or special home deliveries
28) Aware of apps for turning on/off music, fireplace, air conditioner or heater
29) Locking all doors and making sure dog is inside before leaving.
30) Security being aware/communicate daily on app or in person with risks or issues that arise
31) Parties up to 4 times a week. Everything else stops when parties are on property
32) Weekends consists of talking by text & email to staff if parties/chef/waitstaff/security issues/travel then booking hotel/car/plane issues
33) Stopped by staff of 15/8 security personnel constantly during week if job duties or issues with other employee arise, timesheet, human resource questions and paperwork
34) Tracking employee time off and replacement planning
35) Personal appointments, doctor, restaurant making for principals
36) Estate manual still needs to be streamlined and updated
37) Guests at the estate planning which rooms they are in and attending to their needs
Schedule: Monday-Friday with availability to work on weekends when needed.
Salary: 120-150K DOE
Please email resumes and references to hello@staffingbysabri.com
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