EXECUTIVE ASSISTANT NEEDED // SANTA MONICA, CA

Job Description: Executive Assistant Full-Time

Based in Los Angeles, CA / Santa Monica CA

The Company is an early-stage venture firm investing in the future of multi-dimensional mobility. The Company Community of entrepreneurs, executives, technical experts, co-investors, and policymakers support the portfolio of companies that are forging a better, more connected future for the world. The Company is headquartered in Santa Monica, California.

Position Description

We’re seeking an experienced Executive Assistant to support and report to the Executive Director with a dotted line to our Co-Founders and Managing Partners.

The role encompasses a wide range of responsibilities that include, but are not limited to, the following:

Administration

● Manage complex calendars for two Partners in multiple locations and time zones

● Effectively communicate with a variety of groups, including peers, internal stakeholders, vendors, and other UHNW professionals via telephone, e-mail, and in-person

● Outstanding organizational skills

● Juggle a variety of tasks while prioritizing deliverables

● Strong domestic and international travel skills, with a penchant for complex trips

● Expense reporting

● Managing and renewing subscriptions

● General support with on-boarding of new hires

● Occasional errands

Office Management

● Managing the day-to-day operations of the office/office infrastructure

● Be the first face for all guests and ensure they feel at home with top-tier hospitality

● Support relationships with the landlord and other vendors

● Responsible for office craft service and daily meals for the office and special guest meetings

● Tech-savvy with an emphasis on Mac, Zoom, and Google Suite

● Ensure all technology works in the office and find solutions when issues arise

Event Relations

● Support company social outings/events

● Manage invitations, track RSVPs, and hospitality needs

● Proactively manage our gifting ideas for community events

● Assist with external networking events

Qualifications

● A highly motivated, organized individual that is able to deliver results with minimal supervision in a sometimes ambiguous and changing environment

● Ability to professionally engage with UHNW clientele

● Demonstrated success as a C-suite / upper management executive assistant

● Strong organizational, problem-solving, communication, and interpersonal skills

● Impeccable attention to detail and dedication to follow-through

● Team-oriented philosophy and a commitment to supporting others and culture

● Active listener - an innate ability to deeply understand explicit and implicit communication and ask appropriate questions at the right time

● Resourceful

● Techie...knows all the cool tricks with iOS, Slack, G-Suite, Keynote, Affinity, Powerpoint, Zoom, etc.

● Planner, analyst, and negotiator

● Ability to handle confidential information with discretion

● Excellent written, verbal, and visual artist-like communicator

Personal Characteristics

● Organized and polished

● Positive attitude

● Team player

● Detailed-oriented

● Understands the art of discretion

● Trustworthy and responsible

● Ability to take feedback and direction

● You are a believer in writing everything down extensively and making checklists

● You are a flexible person with a flexible schedule

● You enjoy working with good people, in a great environment and having a laugh!

Salary: $110,000 + full medical, dental and vision. PTO and sick days

Please email resumes to hello@staffingbysabri.com