EXECUTIVE COORDINATOR NEEDED // NEW YORK, NY OR AUSTIN, TX

Job Title

● Executive Coordinator for Entertainment Company

Job Description

● An exciting opportunity in the entertainment industry to grow with an

emerging multimedia entertainment company

● This fast paced working environment requires coordinating multiple

business schedules with the CEO, as well as coordinating staff/team

requests for the CEO

● This position is mainly remote but some travel is required

Responsibilities

● Facilitating and working with the CEO to prioritize and schedule all

business related needs

● Creating and managing daily debriefs through an “End of Day” email,

including next day itinerary

● Maintaining schedules utilizing iCal / Google Cal and facilitating

communication for all business related projects. Including but not limited

to the verticals below:

○ General Meetings and work events

○ Weekly Team meetings

○ Weekly Client's Company & Business Dept. meetings

○ Getting Curious Podcast

○ Productions / TV Projects

○ Brand endorsement deals / Client's Corp. Coordination

○ Literary meetings / Book tours

○ Comedy tours

● Managing a large volume of email correspondence and directing them to

the correct vertical when necessary

● Scheduling and facilitating all CEO entertainment related business travel

and/or working to secure travel arrangements through approved travel

agent

● Coordinate / Delegate (with approval from CEO) between CEO’s agents,

business managers, legal team, Client's staff, independent contractors,

and vendors including wardrobe stylist, and hair and makeup team

● Managing the Project Tracker

● Coordinate and identify with the CEO when contracts are necessary for

new hires, outside work related contracts, and third party vendors with the

legal department.

● Keep the website and google suite administrators up to date with most

recent projects, digital marketing campaigns, ticket links, etc

● File and update contact information of employees, partnerships, etc.

● Support and facilitate the completion of regular content captures relating

to brand partnerships work with social media brand coordinator to make

sure assets are posted.

● Document expenses and hand in reports to Business management team

● Help to secure and interview appropriate hires or independent contractors

for support if necessary

● Delegate & undertake occasional personal requests

Requirements

● Experience in entertainment based production coordination /

management, and / or executive / administrative assistance experience

preferred

● Proficiency in Apple, iOS, Google Suite/Drive, MS Office/Teams, Dropbox,

Zoom, Slack, LinkedIn, Expensify

● Basic working knowledge of social media platforms as it relates to

partnerships - IG, FB, Twitter, TikTok, YouTube, etc

● Ability to work in a fast paced environment while being solution focused,

positive, open to feedback, and be able to communicate in real time and

effectively with the CEO

● Consistency in running all business decisions past CEO

● Familiarity with office organization and optimization techniques

● High degree of multi-tasking and effective time management skills

● Excellent written and verbal communication skills

● Systematic thinker:

Compensation

● 90K

● Benefits include employer provided medical insurance and 401k

● Depends on experience

Equal Opportunity Employer: We provide equal employment opportunities

(EEO) to all employees and applicants for employment without regard to race,

color, religion, sex (including pregnancy, gender identity, and sexual orientation),

national origin, age, disability or genetic information.

Vaccination: As part of our commitment to health and safety, potential

candidates must have the Covid-19 vaccine in order to be considered

Please email resumes and references to hello@staffingbysabri.com