Executive Assistant/Personal Assistant
The Executive Assistant/Personal Assistant must be extremely detailed and solution-oriented, have superior communication and organizational skills, as well as a strong desire to learn the business. Ideal candidates will have a dedication to excellence and very strong work ethic, as well as top notch time management skills.
Role & Responsibilities:
Maintain and manage principles schedule for a busy calendar, including setting (and re-setting) meetings, tracking meetings to-be-set, preparing itineraries, and ultimately keeping executives prepared, on time, and on schedule
Coordinate “special projects” and additional responsibilities as needed
Perform personal tasks like running errands, making reservations, shopping and other ad hoc requests
Coordinate all domestic and international travel arrangements, including but not limited to managing reservations, creating detailed trip itineraries with airline travel, ground transportation and hotel accommodations
Organize, prioritize, and execute all projects from start to finish; manage timelines and ensure deadlines are met across high-priority, cross-functional projects; create and maintain detailed task lists and daily schedules
Ability to identify problems early on and address them proactively
Partner with Chief of Staff to manage employee/client birthdays and anniversaries, company events, parties.
Provide general office management including but not limited to ensuring office is organized and maintained in a professional manner, managing and ordering groceries and offices supplies
Coordinate conference rooms and provide light catering as needed for meetings
Key Attributes:
A passion for the role – this is an assistant job, but we are an all-hands-on-deck kind of company, and you will be encouraged to contribute in every area
Exceptional interpersonal, managerial, and verbal and written communication skills
Organized with the ability to work efficiently and effectively while anticipating and addressing the Chief of Staff & CEO’s needs
Professional demeanor and a high level of discretion required
Ability to work strategically and collaboratively across departments
Commitment and dedication to the CEO and businesses
Proactive approach with a solution-oriented mindset in all settings
Please email resumes with salary requirement to hello@staffingbysabri.com